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Outsourcing the Contract Management Implementation

Implement MochaDocs by outsourcing the project to a team of professionals!

Mochadocs - Contract Management - Gears Interlocked V1

Outsource Implementation

Outsourcing enhances knowledge on your rights and obligations

Implementing Mochadocs is a simple task, but it could also be time-consuming. Outsourcing is an choice for various reasons. Outsourcing to the project the Mochadocs’ Virtual Implementation Team (VIT) is an option. Here are the following steps: 

 

  • Mochadocs will create a team  
  • The team will discuss and plan the start and delivery dates
  • The company gathers the contracts (and addendums)
  • The company scan contracts or it can be assisted by the team
  • Mochadocs will train the team
  • Mochadocs will read and review the contracts
  • Mochadocs will enter the contract key elements
  • Mochadocs will assign the contracts to appropriate owners

 

In estimating process time for a measure of 3 and 5 contracts. It was calculated that it takes about 12 to 20 minutes per contract to enter key element data. Over time, the time gradually decreases. 

Step by Step

The seven steps to succesfully implement Contract Management

Step 1 - OutsourcedMochadocs - Contract Management - Three NinjasBuild a team
Step 2 - Done by the CompanyMochadocs - Contract Management - FoldersTake Inventory of Contracts
Step 3 - Done by the CompanyMochadocs - Contract Management - Scanner With PaperScan Contracts
Step 4 - Done by the CompanyMochadocs - Contract Management - Graduation Hat Mochadocs V2Team Training by Mochadocs
Step 5 - OutsourcedMochadocs - Contract Management - Document Subject V4Research Contract Key Elements
Step 6 - OutsourcedMochadocs - Contract Management - Laptop Form ALTContract Key Element Data Entry
Step 7 - OutsourcedMochadocs - Contract Management - Manage Ninja Head with Mindmap Bulbs V2Assign Contract Owners
 
 
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MochaDocs Virtual Implementation Roadmap

Huib van der Struik

Team Leader

Virtual Implementation

 

"Managing a team that implements contracts requires a clear view on the ultimate goal: What should be managed by what type of contract, which would force the user to be proactive."

With additional feedback, we support the steps in self-implementing contract management successfully. We gathered our experiences in partnering with Rabo Real Estate, TKF, OSG Erasmus and other clients here.

The advantages of the Mochadocs Team handling the implementation

 

  • Track contract types and deviations.
  • By applying past experience and knowledge, the specialists are able to obtain an understanding of a complete and working contract management system.
  • An established team is already in place.
  • Team requires no Mochadocs CLM training.
  • Other than the collection contracts and its attachment, no additional resource is required.
  • Review and data entry by the Mochadocs Team.
  • Mochadocs provides progress data updated at least once a day
  • All contracts and attachments are scanned with the digital readable (OCR) quality, where possible